Privacy Policy Issue date:
June 2021
Document number:
WIPP01
Document type: Policy Page 1 of 7 Revision number: 0
Approving Officer:
Emile van Zyl
Originator:
L. Hanekom
Controlling Officer:
L. Hanekom
Current Date:
7 July 2021
Time:
15:36
Designation:
Managing Director
Designation:
SHEQ Consultant
Designation:
SHEQ Consultant
File name: WIPP01
1. Objective of the policy
This Privacy Policy describes our policies and procedures on the collection, use and disclosure of your
information when you use the services of Intercyte Consulting CC and tells you about your privacy
rights and how the law protects you.
We use your personal data to provide and improve our service. By using our Service, you agree to the
collection and use of information in accordance with this privacy policy.
2. Definitions
For the purposes of this Privacy Policy:
• Account means a unique account created for you to access our Service or parts of our Service.
• Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to
Intercyte Consulting CC;
• Cookies are small files that are placed on your computer, mobile device or any other device by a
website, containing the details of your browsing history on that website among its many uses.
• Country refers to: South Africa;
• Device means any device that can access the Service such as a computer, a cell phone or a digital
tablet;
• Personal Data is any information that relates to an identified or identifiable individual;
• Service refers to the Intercyte Consulting CC services or Intercyte Consulting CC Website;
• Service Provider means any natural or legal person who processes the data on behalf of the
Company. It refers to third-party companies or individuals employed by the Company to facilitate
the Service, to provide the Service on behalf of the Company, to perform services related to the
Service or to assist the Company in analysing how the Service is used;
• Third-party Social Media Service refers to any website or any social network website through
which a User can log in or create an account to use the Service;
• Usage Data refers to data collected automatically, either generated by the use of the Service or from
the Service infrastructure itself; (for example, the duration of a page visit)
• Website refers to Intercyte Consulting CC, accessible from www.safecyte.co.za;
• You means the individual accessing or using the Service, or the company, or other legal entity on
behalf of which such individual is accessing or using the Service, as applicable.
3. Collecting and using your Personal Data
3.1 Types of Data Collected
3.1.1 Personal Data
While using Our Service, we may ask you to provide us with certain personally identifiable
information that can be used to contact or identify you. Personally identifiable information
may include, but is not limited to:
• Email address;
• First name and last name;
• Phone number;
Privacy Policy Issue date:
June 2021
Document number:
WIPP01
Document type: Policy Page 2 of 7 Revision number: 0
Approving Officer:
Emile van Zyl
Originator:
L. Hanekom
Controlling Officer:
L. Hanekom
Current Date:
7 July 2021
Time:
15:36
Designation:
Managing Director
Designation:
SHEQ Consultant
Designation:
SHEQ Consultant
File name: WIPP01
• Address, Province, ZIP/Postal code, City;
• Usage Data.
3.1.2 Usage Data
Usage Data is collected automatically when using the Service.
Usage Data may include information such as Your Device’s Internet Protocol address (e.g.
IP address), browser type, browser version, the pages of our Service that you visit, the time
and date of your visit, the time spent on those pages, unique device identifiers and other
diagnostic data.
When You access the Service by or through a mobile device, we may collect certain
information automatically, including, but not limited to, the type of mobile device you use,
Your mobile device unique ID, the IP address of your mobile device, your mobile operating
system, the type of mobile Internet browser you use, unique device identifiers and other
diagnostic data.
We may also collect information that your browser sends whenever you visit our Service or
when you access the Service by or through a mobile device.
3.1.3 Information from Third-Party Social Media Services
The Company allows you to create an account and log in to use the Service through the
following Third-party Social Media Services:
• Google
• Facebook
• Twitter
If you decide to register through or otherwise grant us access to a Third-Party Social Media
Service, we may collect Personal data that is already associated with your Third-Party
Social Media Service’s account, such as your name, your email address, your activities or
your contact list associated with that account.
You may also have the option of sharing additional information with the Company through
your Third-Party Social Media Service’s account. If you choose to provide such information
and Personal Data, during registration or otherwise, you are giving the Company permission
to use, share, and store it in a manner consistent with this Privacy Policy.
3.1.4 Tracking Technologies and Cookies
We use Cookies and similar tracking technologies to track the activity on our Service and
store certain information. Tracking technologies used are beacons, tags, and scripts to collect
and track information and to improve and analyse our Service. The technologies we use
may include:
• Cookies or Browser Cookies. A cookie is a small file placed on your device. You can
instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent.
However, if you do not accept Cookies, you may not be able to use some parts of our
Service. Unless you have adjusted your browser setting so that it will refuse Cookies,
our Service may use Cookies.
Privacy Policy Issue date:
June 2021
Document number:
WIPP01
Document type: Policy Page 3 of 7 Revision number: 0
Approving Officer:
Emile van Zyl
Originator:
L. Hanekom
Controlling Officer:
L. Hanekom
Current Date:
7 July 2021
Time:
15:36
Designation:
Managing Director
Designation:
SHEQ Consultant
Designation:
SHEQ Consultant
File name: WIPP01
• Flash Cookies. Certain features of our Service may use local stored objects (or Flash
Cookies) to collect and store information about your preferences or your activity on our
Service. Flash Cookies are not managed by the same browser settings as those used for
Browser Cookies. For more information on how you can delete Flash Cookies, please
read “Where can I change the settings for disabling, or deleting local shared objects?”
available at https://helpx.adobe.com/flash-player/kb/disable-local-shared-objectsflash.html#main_Where_can_I_change_the_settings_for_disabling__or_deleting_local_
shared_objects_
• Web Beacons. Certain sections of our Service and our emails may contain small
electronic files known as web beacons (also referred to as clear gifs, pixel tags, and
single-pixel gifs) that permit the Company, for example, to count users who have visited
those pages or opened an email and for other related website statistics. (for example,
recording the popularity of a certain section and verifying system and server integrity)
Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on your
personal computer or mobile device when you go offline, while Session Cookies are
deleted as soon as you close your web browser.
We use both Session and Persistent Cookies for the purposes set out below:
• Necessary / Essential Cookies
Type: Session Cookies
Administered by: IM Service Provider (ref. Data Breach Response Policy)
Purpose: These Cookies are essential to provide you with services available through
the Website and to enable you to use some of its features. They help to authenticate
users and prevent fraudulent use of user accounts. Without these Cookies, the
services that you have asked for cannot be provided, and we only use these Cookies
to provide You with those services.
• Cookies Policy / Notice Acceptance Cookies
Type: Persistent Cookies
Administered by: IM Service Provider (ref. Data Breach Response Policy)
Purpose: These Cookies identify if users have accepted the use of cookies on the
Website.
• Functionality Cookies
Type: Persistent Cookies
Administered by: IM Service Provider (ref. Data Breach Response Policy)
Purpose: These Cookies allow us to remember choices you make when you use the
Website, such as remembering your login details or language preference. The
purpose of these Cookies is to provide you with a more personal experience and to
avoid you having to re-enter your preferences every time you use the Website.
For more information about the cookies we use and your choices regarding cookies,
please visit our Cookies Policy or the Cookies section of our Privacy Policy.
Privacy Policy Issue date:
June 2021
Document number:
WIPP01
Document type: Policy Page 4 of 7 Revision number: 0
Approving Officer:
Emile van Zyl
Originator:
L. Hanekom
Controlling Officer:
L. Hanekom
Current Date:
7 July 2021
Time:
15:36
Designation:
Managing Director
Designation:
SHEQ Consultant
Designation:
SHEQ Consultant
File name: WIPP01
4. Use of Your Personal Data
The Company may use Personal Data for the following purposes:
• To provide and maintain our Service, including to monitor the usage of our Service;
• To manage your Account: to manage your registration as a user of the Service. The Personal
Data you provide can give you access to different functionalities of the Service that are available
to you as a registered user;
• For the performance of a contract: the development, compliance and undertaking of the
purchase contract for the products, items or services you have purchased or of any other contract
with us through the Service;
• To contact you: To contact you by email, telephone calls, SMS, or other equivalent forms of
electronic communication, such as a mobile application’s push notifications regarding updates or
informative communications related to the functionalities, products or contracted services,
including the security updates, when necessary or reasonable for their implementation.
• To provide you with news, special offers and general information about other goods, services and
events which we offer that are similar to those that you have already purchased or enquired about
unless you have opted not to receive such information;
• To manage your requests: To attend and manage your requests to us;
• For business transfers: We may use your information to evaluate or conduct a merger,
divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our
assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in
which Personal Data held by us about our Service users is among the assets transferred;
• For other purposes: We may use your information for other purposes, such as data analysis,
identifying usage trends, determining the effectiveness of our promotional campaigns and to
evaluate and improve our service, products, services, marketing and your experience.
We may share your personal information in the following situations:
• With Service Providers: We may share your personal information with Service Providers to
monitor and analyse the use of our service, to contact you;
• For business transfers: We may share or transfer your personal information in connection with,
or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a
portion of our business to another company;
• With Affiliates: We may share your information with our affiliates, in which case we will require
those affiliates to honour this Privacy Policy. Affiliates include our parent company and any other
subsidiaries, joint venture partners or other companies that we control or that are under common
control with us;
• With business partners: We may share your information with our business partners to offer you
certain products, services or promotions;
• With other users: when you share personal information or otherwise interact in the public areas
with other users, such information may be viewed by all users and may be publicly distributed
outside. If you interact with other users or register through a Third-Party Social Media Service,
Privacy Policy Issue date:
June 2021
Document number:
WIPP01
Document type: Policy Page 5 of 7 Revision number: 0
Approving Officer:
Emile van Zyl
Originator:
L. Hanekom
Controlling Officer:
L. Hanekom
Current Date:
7 July 2021
Time:
15:36
Designation:
Managing Director
Designation:
SHEQ Consultant
Designation:
SHEQ Consultant
File name: WIPP01
your contacts on the Third-Party Social Media Service may see your name, profile, pictures and
description of your activity. Similarly, other users will be able to view descriptions of your
activity, communicate with you and view your profile.
• With Your consent: We may disclose your personal information for any other purpose with your
consent.
5. Retention of Your Personal Data
The Company will retain your Personal Data only for as long as is necessary for the purposes set out
in this Privacy Policy. We will retain and use your personal data to the extent necessary to comply
with our legal obligations (for example, if we are required to retain your data to comply with
applicable laws), resolve disputes, and enforce our legal agreements and policies.
The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally
retained for a shorter period of time, except when this data is used to strengthen the security or to
improve the functionality of our service, or we are legally obligated to retain this data for longer time
periods.
6. Transfer of Your Personal Data
Your information, including Personal Data, is processed at the Company’s operating offices and in any
other places where the parties involved in the processing are located. It means that this information
may be transferred to — and maintained on — computers located outside of your province, country or
other governmental jurisdiction where the data protection laws may differ than those from your
jurisdiction.
Your consent to this Privacy Policy followed by your submission of such information represents your
agreement to that transfer.
The Company will take all steps reasonably necessary to ensure that your data is treated securely and
in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an
organization or a country unless there are adequate controls in place including the security of your data
and other personal information.
7. Disclosure of Your Personal Data
Business Transactions
If the Company is involved in a merger, acquisition or asset sale, your Personal Data may be
transferred. We will provide notice before your Personal Data is transferred and becomes subject to a
different Privacy Policy.
8. Law enforcement
Under certain circumstances, the Company may be required to disclose your Personal Data if required
to do so by law or in response to valid requests by public authorities. (e.g. a court or a government
agency)
Privacy Policy Issue date:
June 2021
Document number:
WIPP01
Document type: Policy Page 6 of 7 Revision number: 0
Approving Officer:
Emile van Zyl
Originator:
L. Hanekom
Controlling Officer:
L. Hanekom
Current Date:
7 July 2021
Time:
15:36
Designation:
Managing Director
Designation:
SHEQ Consultant
Designation:
SHEQ Consultant
File name: WIPP01
9. Other legal requirements
The Company may disclose your Personal Data in the good faith belief that such action is necessary
to:
• Comply with a legal obligation;
• Protect and defend the rights or property of the Company;
• Prevent or investigate possible wrongdoing in connection with the Service or Company Services;
• Protect the personal safety of users of the Service or the public;
• Protect against legal liability.
10. Security of your Personal Data
The security of your Personal Data is important to us, but remember that no method of transmission
over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially
acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
11. Children’s Privacy
Our service does not address anyone under the age of 18. We do not knowingly collect personally
identifiable information from anyone under the age of 18. If you are a parent or guardian and you are
aware that your child has provided us with Personal Data, please contact us. If we become aware that
we have collected Personal Data from anyone under the age of 18 without verification of parental
consent, we take steps to remove that information from our servers.
If we need to rely on consent as a legal basis for processing your information and your country
requires consent from a parent, we may require your parent’s consent before we collect and use that
information.
12. Links to Other Websites
Our service may contain links to other websites that are not operated by us. If you click on a third
party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy
Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of
any third party sites or services.
13. Changes to this Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting
the new Privacy Policy on this page.
We will let you know via email and/or a prominent notice on our service, prior to the change
becoming effective and update the “Last updated” date at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy
Policy are effective when they are posted on this page.
Privacy Policy Issue date:
June 2021
Document number:
WIPP01
Document type: Policy Page 7 of 7 Revision number: 0
Approving Officer:
Emile van Zyl
Originator:
L. Hanekom
Controlling Officer:
L. Hanekom
Current Date:
7 July 2021
Time:
15:36
Designation:
Managing Director
Designation:
SHEQ Consultant
Designation:
SHEQ Consultant
File name: WIPP01
14. Contact Us
If you have any questions about this Privacy Policy, you can contact us:
• By email: emile@intercyte.co.za or helia@intercyte.co.za
15. Revision History
Section/Paragraph
number
Rev. No Amendments Date Name
New document 0 N/A June 2021 L. Hanekom